Optipe MultiMail

Send personalized bulk emails with attachments directly from Excel – each recipient gets exactly what they need in just a few clicks.

Individual invoices, custom reports, newsletters, or unique documents – all automated without tedious macros or risks. Preview, schedule, and use your Outlook signature for full security and professionalism.

The ultimate solution for businesses and professionals who want efficient, organized emailing without wasting hours. Transform your communication today!

Optipe MultiMail is ideal for:

Sending individual reports to each department in the company
Providing data for invoicing
Communicating personalized bonuses or activities to each employee
Distributing customized newsletters or updates to clients or partners

Notifications Read More	Sheets from an Excel Workbook Read More
Files and Documents Read More	Data Tables Read More

All you need is an email list in Excel and it sends through Microsoft Outlook. In a fraction of the time it takes to send them one by one.

Spending hours sending emails individually? MultiMail does it for you in minutes.

Free Trial or Buy PRO Version of MultiMail and take your company's email sending to the next level.

Author's Blog: Why we should send more individual emails instead of mass emails to groups (and some secrets to do it quickly)

Optipe MultiMail installs in the “Optipe” tab of the Excel Ribbon.

Customize the message for each recipient, including their name and other data from the list.
Preview messages before sending.
Define CC/BCC recipients for all messages (e.g., send a copy to your manager or assistant).
Optionally, attach the same file to all recipients.
To exclude one or more recipients, simply hide their rows in the email list.
Save your MultiMail settings to reuse them later.
Use your Outlook signature, including images or company logos.
Schedule the exact time for messages to be sent.
Choose the sending account.

Sending Modes:

Notifications (text only): Personalized message with data for each recipient. Read more...
Sheets from an Excel Workbook: Send each recipient one sheet from the workbook. Read more...
Files and Documents: Send a different file to each recipient (any type, not just XLS). Read more...
Data Tables (Filtered Ranges): Send only the records or rows that correspond to each recipient. Read more...

How to Use It

📊 Prepare: Organize your data and recipients in your Excel sheet.
✍️ Write: Create your message using tags to personalize each send.
🚀 Send: Click and MultiMail will process all emails automatically.

Learn how to use and all the features of Optipe MultiMail. Discover how to set sending and reply accounts, attach files to all, include images in the body, delay delivery, and save configurations for later use.

Features

Send emails to multiple recipients from an Excel list via Outlook.
Requires Microsoft Excel and Microsoft Outlook from the same Office version. Outlook must be pre-configured as your email client.
Format: Excel add-in
Upon purchase, you receive a zip file with all installation files.
Works with Excel and Outlook 2007, 2010, 2013, 2016, 2019, 2021, and 365.
Multilingual: Available in Spanish, English, Portuguese, German, French, and Italian. Support is available in Spanish and English only.

Additional Details

Frequently Asked Questions

Do I need Outlook installed to use MultiMail? Yes, MultiMail leverages the power of installed Microsoft Outlook for secure and professional sending.
Can I send different attachments to each recipient? Absolutely! It's one of our star features. Define in Excel which specific file corresponds to each person (invoices, reports, etc.).
Is there a daily email sending limit? MultiMail imposes no limits, but sending is subject to your email provider's policies (e.g., Microsoft 365 or Gmail). We recommend moderate volumes to maintain good sender reputation.
Are my data secure with this add-in? Completely. MultiMail runs locally in your Excel. We do not store your data or contact lists on external servers.

Examples (Videos)

Video Example: Informing Performance Bonuses in personalized emails to an Excel recipient list.

Video Example: Sending Sheets from an Excel Workbook.

Video Example: Sending Files from a Folder.

Video Example: Sending Filtered Ranges (Data Tables).

📋 User Testimonials

Sergio A. C., Excel MVP, Mexico:

"I use Optipe daily to efficiently manage databases, saving time on summaries and data normalization."

Eduardo A., Head of Human Resources, Talca, Chile:

"Every month, I have to send data to about 500 people so they can issue their invoices, which used to take me a full day of work. Since I started using MultiMail, I do it in less than 10 minutes. It's a great help."

César I. C., Director of University Admissions, Talca, Chile:

"Optipe has become an indispensable tool in my work; the time savings are significant when grouping tables and extracting data compared to doing it manually."

Héctor O. R., Director of Administration and Operations, Santiago, Chile:

"Optipe has been incredibly useful for data analysis, saving time and being a powerful and easy-to-use tool; once you start using it, you can't abandon it. It literally changed my life."

Raj P., IT Analyst, Singapore, Singapore:

"Optipe optimizes my Excel workflow for IT projects; quick data normalization and summaries are a game-changer in Asia."

Carlos R. L., Analista de Recursos Humanos, Asunción, Paraguay:

"MultiMail allows me to send payroll data and certificates to over 200 employees monthly with just a few clicks. It used to take a full day, now it's done in 10 minutes. Huge time saver!"

Emma W., Marketing Coordinator, London, United Kingdom:

"With MultiMail, I send personalized campaigns to hundreds of clients from Excel in minutes, without complications or errors. It has transformed how I manage my newsletters and follow-ups."

José Luis D., Data Analyst, Madrid, Spain:

"Every month and quarter, I have to extract and analyze data in Excel files, sometimes very large and with a high amount and complexity of calculations. Optipe is a great help because it reduces the time of all the calculations and my work. I recommend it to anyone who regularly handles files of all types, but especially those with large amounts of data."

John C., University Professor, Glasgow, Scotland:

"I manage data that I pull from a system into Excel, and I always have to clean it up first because it's riddled with extra spaces and blanks. Then I need to consolidate a bunch of those tables into a single file before I can run my analyses. With Data Tools Suite, I get it all done so quickly now—I can hardly believe it!"

Ana S. M., Data Manager, São Paulo, Brazil:

"Optipe has revolutionized my work with databases; now I process reports in minutes instead of hours. It's indispensable for any analyst!"

Gerardo F. D., Institutional Planning Analyst, Veracruz, Mexico:

"Optipe is an excellent tool for quickly managing databases and cleaning data, ensuring accurate reports; I highly recommend it."

Franz B., Data Engineer, Berlin, Germany:

"Optipe makes data cleaning and pivot table creation easy; it has greatly improved my productivity in engineering projects."

Sophie L., Business Consultant, Paris, France:

"Optipe is an essential tool for handling large data volumes in consulting; it reduces errors and speeds up analyses for my clients."

George K., New York, NY, USA:

"I spend more on any company meal than buying Optipe’s apps; they’ve paid for themselves in days or less. It’s incredible the time we save on data segmentation and email sending."

Michael T., Financial Analyst, New York, United States:

"With Optipe, I clean and analyze complex data in Excel quickly, saving hours weekly on my financial reports. Highly recommended!"

Sarah M., HR Specialist, Toronto, Canada:

"MultiMail is perfect for sending personalized reports and reminders to the entire team in bulk from Excel. It reduces errors and saves me hours every month on internal communications."

Pablo P. C., Editor and Entrepreneur in Ecotechnologies, Bariloche, Argentina:

"Optipe changed my life by allowing me to summarize tables into a single record to manage book shipments and sales, making pivot tables much easier to use."

José A. C., Medical Director, Madrid, Spain:

"Every month I receive a large number of reports with medical records. Using Data Tools Suite, I can consolidate them into a single file in a matter of a minute, and together with Multimail, I can send the corresponding reports. Discovering and using it has meant a huge leap in productivity and safety for me and our entire department."

Rogelio A. C., Specialist in Technological Innovation and IT Reengineering, Pachuca, Mexico:

"Optipe is the perfect solution for managing databases simply and efficiently, making complex processes easy and becoming an essential part of daily work."

Betzabé G., Technical-Sales Manager, Caldas/MG, Brazil:

"I saw the features of the Multimail add-on and found them to be extremely useful, since I have to send personalized emails to many clients."

Emily R., Chicago, IL, USA:

"I used to spend hours and hours every week preparing data for analysis, and now I do it in minutes with Data Tools Suite. It’s truly fantastic."

Jaime K., Independent Consultant, Lima, Peru:

"Optipe allows efficient and fast handling of tables, achieving spectacular results and saving time in database modeling for finance and risk."

Vanessa V., Database Specialist at Bank, San José, Costa Rica:

"Optipe makes it easy to remove blank cells, convert values, and present information in pivot tables quickly and safely; I couldn't perform my duties without it."

Giulia R., Sales Manager, Rome, Italy:

"Using Optipe, I consolidate sales data from multiple files in seconds, allowing me to focus on strategies instead of manual tasks."

Gerardo F., Planning Analyst, Veracruz, Mexico:

"Data Tools Suite is a very good tool for quickly managing databases, as well as for cleaning out data clutter, which ensures the correct presentation of various reports and results in general. I highly recommend this OPTIPE tool."

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Optipe MultiMail: Personalized bulk emails directly from Excel