Distribute reports, invoices, and documents directly from Excel
Do you spend hours manually sending internal reports, invoices, or documents?
MultiMail is NOT an email marketing tool. It is a professional solution to distribute business information from Excel inside your organization, using Outlook and maintaining corporate identity.
- Individual Attachments: Automatically send invoices, reports, contracts, or documents defined directly from Excel to each recipient.
- Corporate Communication: Perfect for sending payslips, branch reports, or payment reminders.
- Privacy & Security: Your data stays on your computer; the process is local and 100% secure.
MultiMail is NOT an email marketing tool. It is not designed for newsletters or campaigns.
It is built for internal and corporate use: HR, Finance, Management, Operations, and Education.
5 Ways to Power Up Your Communication
MultiMail adapts to your needs with five specialized sending modes:
1. Personalized Notifications
Send automated, personalized text messages to each recipient using your Excel sheet data.
2. Individual Excel Sheets
Split your workbook and securely send each recipient only the specific sheet that corresponds to them.
3. Files and Documents
Attach unique PDFs, invoices, contracts, or tailored business reports for each person on your mailing list.
4. Filtered Data Tables
Embed specific, dynamically filtered cell ranges directly into the email body for custom internal reporting.
5. Multiple Documents simultaneously per recipient
Advanced combined mode: attach multiple distinct files per contact and embed data summaries or operational control tables right into the email body.
Why choose MultiMail for your business?
Use your regular Outlook signature with logos and images. Your emails look corporate, not like spam.
Preview each message before sending. Ensure every attachment reaches the correct recipient every time.
Everything is processed on your computer. We do not upload your contact lists or documents to the cloud.
See MultiMail in Action
New version: even more professional and efficient! Better Outlook integration and faster speed.
How to Use in 3 Steps
Discover the complete how-to guide with step-by-step videos.
Technical Features:
- Works in Excel and Outlook 2016, 2019, 2021, 2024, and 365 (desktop version).
- Format: Excel Add-in (.xlam) for easy installation.
- Multilingual: Available in English, Spanish, Portuguese, German, French, and Italian.
- Manage multiple sending accounts and different senders.
- Ability to schedule delays between emails to prevent provider blocking.
Additional Details:
Frequently Asked Questions
Can I send different attachments to each recipient?
Absolutely! It is our star feature. Define in Excel which specific file (PDF, invoice, report) corresponds to each person and MultiMail does the rest.
Is my data safe?
Completely. MultiMail runs locally on your computer. We do not store your contacts or documents on external servers.
Is there an email limit?
MultiMail imposes no limits, but sending depends on your provider (Microsoft 365, Gmail, etc.). We recommend moderate sending volumes.
Do I need Outlook?
Yes, MultiMail leverages the power and security of the Outlook desktop application installed on your computer.
Optimize your team's workflow today! Download the free trial and discover why hundreds of organizations trust MultiMail for automated internal reporting.
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MultiMail in Action: Examples
1. Informing Performance Bonuses:
2. Sending Sheets from an Excel Workbook:
3. Sending Files from a Folder (invoices or reports):
4. Sending Filtered Ranges (Data Tables):
Losing too much time on manual email tasks?
While Generative AIs promise efficiency, relying on lengthy prompt iterations or chat interfaces with restrictive usage limits slows down routine operations. MultiMail executes high-volume, structural data distribution workflows in just 2 clicks—locally, flawlessly, and without data hallucinations.
It is the secure, dependable solution your department needs to protect corporate data integrity and maximize operational output.
Know another department that needs to automate their reports? Recommend MultiMail!
