Send Excel Data Tables (Filtered ranges)

New Release 🚀 MultiMail 4.0 is here! Mode 5: Send multiple documents per client. Fast & Secure.

Mode 4: Data Tables
Send Filtered Ranges per Recipient

The Send Data Tables application of Optipe MultiMail is the perfect solution for segmenting a master database. With a single click, MultiMail filters your table and sends each recipient only the rows that belong to them, either as an Excel or PDF attachment.

How to segment and send tables automatically

Real Example: Automatic Row Filtering by Recipient

Perfect for when you have a single table with data from many people and need to distribute the information privately.

Example of bulk sending filtered Excel tables with MultiMail via Outlook

Common Use Cases:

📊 Management: Send each sales rep only their specific sales rows, targets, and performance for the month.

🎓 Education: Distribute grades or exam results individually to each student privately.

📝 Surveys: Share poll responses filtered by the manager of each area or department.

🔐 Confidentiality: Send sensitive data (like payment status or partial payrolls) ensuring no one sees others' data.

Setup and Tips

Do you need to send the table in the email body instead of as an attachment? Check our Complete How-to Guide to master all formatting options.

Expert tip: This mode works beautifully with Pivot Tables. Just define the range of the filtered data and MultiMail will handle the rest.

Explore other MultiMail sending modes:

Handling large data volumes?

Save hours of manual filtering and exporting with MultiMail’s intelligent automation.

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📋 User Testimonials

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Send Filtered Excel Tables by Email (Custom Data Ranges) – MultiMail

How to segment and send tables automatically