📚 Optipe Blog: Tips and Tools to Master Excel

Practical articles on data cleaning, email automation, table lookups and more. Boost your daily productivity with Data Tools Suite and MultiMail!

Extract data from an Excel table with OPTIPE

🔍 Still filtering, selecting, copying and pasting data over and over?

Imagine this: You have a master table with thousands of rows (sales, customers, ERP inventories) and need to extract only those for one branch, one salesperson, one month or one customer... and you do it like this every week or month?

Filter → select visible rows → copy → new sheet → paste values → repeat 20, 30 or 50 times. Or worse: trying with database functions or SUBTOTALS that nobody really understands. Hours lost, risk of errors and accumulated frustration.

Keep using that tedious manual process? ❌
Or extract everything in seconds without touching a formula? ✅

In this article I show you the real pain of the manual method and how Data Tools Suite solves it with two powerful apps: Extract Data and Split into Sheets.

🔗 Do you merge tables in Excel every day and it takes HOURS?

Imagine this: You have a sales table with product codes and another table with names and prices. You need to bring the product name into the sales table... or check if all codes exist in the master table. This is a task that the vast majority of Excel users perform daily.

Merging tables is used for:

Bringing complementary data (customer name, product description, price...)
Performing audits and reconciliations
Detecting missing or inconsistent data between tables
Summing, counting or averaging values based on conditions

But doing it manually with formulas can be slow, complex and error-prone. In this article I explain the main merge functions, their limitations and how Data Tools Suite automates everything in seconds.

🧹 Dirty data stealing HOURS from you every week?

Imagine this: You download a report from your ERP, import a sales CSV or extract data from the web... and it's total chaos! Inconsistent texts, extra spaces, numbers stored as text, empty cells that break everything...

Most professionals spend 5-10 hours weekly cleaning data manually. Sound familiar? Errors that lead to wrong reports and bad decisions.

Keep using frustrating manual methods? ❌
Or automate in minutes with smart tools? ✅

In this article, I show you the most common problems, how you solve them manually (the usual "suffering") and how Data Tools Suite does it in seconds. Get ready to reclaim your time!

🕐 3 HOURS per bulk email? The hidden cost your company doesn't see

Imagine this: It's Friday afternoon and you need to send management reports to 25 branches. Copy, paste, personalize greetings, attach files... 3 hours later you're exhausted, while your competitors automate everything in minutes.

Bulk email fast but impersonal? ❌ Or personalized emails safe but slow? ⏳

📋 User Testimonials

José A. C., Medical Director, Madrid, Spain:

"Every month I receive a large number of reports with medical records. Using Data Tools Suite, I can consolidate them into a single file in a matter of a minute, and together with Multimail, I can send the corresponding reports. Discovering and using it has meant a huge leap in productivity and safety for me and our entire department."

Giulia R., Sales Manager, Rome, Italy:

"Using Optipe, I consolidate sales data from multiple files in seconds, allowing me to focus on strategies instead of manual tasks."

Betzabé G., Technical-Sales Manager, Caldas/MG, Brazil:

"I saw the features of the Multimail add-on and found them to be extremely useful, since I have to send personalized emails to many clients."

Gerardo F. D., Institutional Planning Analyst, Veracruz, Mexico:

"Optipe is an excellent tool for quickly managing databases and cleaning data, ensuring accurate reports; I highly recommend it."

George K., New York, NY, USA:

"I spend more on any company meal than buying Optipe’s apps; they’ve paid for themselves in days or less. It’s incredible the time we save on data segmentation and email sending."

Héctor O. R., Director of Administration and Operations, Santiago, Chile:

"Optipe has been incredibly useful for data analysis, saving time and being a powerful and easy-to-use tool; once you start using it, you can't abandon it. It literally changed my life."

Sophie L., Business Consultant, Paris, France:

"Optipe is an essential tool for handling large data volumes in consulting; it reduces errors and speeds up analyses for my clients."

Ana S. M., Data Manager, São Paulo, Brazil:

"Optipe has revolutionized my work with databases; now I process reports in minutes instead of hours. It's indispensable for any analyst!"

Jaime K., Independent Consultant, Lima, Peru:

"Optipe allows efficient and fast handling of tables, achieving spectacular results and saving time in database modeling for finance and risk."

Gerardo F., Planning Analyst, Veracruz, Mexico:

"Data Tools Suite is a very good tool for quickly managing databases, as well as for cleaning out data clutter, which ensures the correct presentation of various reports and results in general. I highly recommend this OPTIPE tool."

Emily R., Chicago, IL, USA:

"I used to spend hours and hours every week preparing data for analysis, and now I do it in minutes with Data Tools Suite. It’s truly fantastic."

Michael T., Financial Analyst, New York, United States:

"With Optipe, I clean and analyze complex data in Excel quickly, saving hours weekly on my financial reports. Highly recommended!"

José Luis D., Data Analyst, Madrid, Spain:

"Every month and quarter, I have to extract and analyze data in Excel files, sometimes very large and with a high amount and complexity of calculations. Optipe is a great help because it reduces the time of all the calculations and my work. I recommend it to anyone who regularly handles files of all types, but especially those with large amounts of data."

Pablo P. C., Editor and Entrepreneur in Ecotechnologies, Bariloche, Argentina:

"Optipe changed my life by allowing me to summarize tables into a single record to manage book shipments and sales, making pivot tables much easier to use."

John C., University Professor, Glasgow, Scotland:

"I manage data that I pull from a system into Excel, and I always have to clean it up first because it's riddled with extra spaces and blanks. Then I need to consolidate a bunch of those tables into a single file before I can run my analyses. With Data Tools Suite, I get it all done so quickly now—I can hardly believe it!"

Rogelio A. C., Specialist in Technological Innovation and IT Reengineering, Pachuca, Mexico:

"Optipe is the perfect solution for managing databases simply and efficiently, making complex processes easy and becoming an essential part of daily work."

Carlos R. L., Analista de Recursos Humanos, Asunción, Paraguay:

"MultiMail allows me to send payroll data and certificates to over 200 employees monthly with just a few clicks. It used to take a full day, now it's done in 10 minutes. Huge time saver!"

César I. C., Director of University Admissions, Talca, Chile:

"Optipe has become an indispensable tool in my work; the time savings are significant when grouping tables and extracting data compared to doing it manually."

Franz B., Data Engineer, Berlin, Germany:

"Optipe makes data cleaning and pivot table creation easy; it has greatly improved my productivity in engineering projects."

Eduardo A., Head of Human Resources, Talca, Chile:

"I send monthly fee and honoraria data to 500 contractors, something that used to take me a full day. With MultiMail I handle it in under 10 minutes. A huge change!"

Vanessa V., Database Specialist at Bank, San José, Costa Rica:

"Optipe makes it easy to remove blank cells, convert values, and present information in pivot tables quickly and safely; I couldn't perform my duties without it."

Raj P., IT Analyst, Singapore, Singapore:

"Optipe optimizes my Excel workflow for IT projects; quick data normalization and summaries are a game-changer in Asia."

Sergio A. C., Excel MVP, Mexico:

"I use Optipe daily to efficiently manage databases, saving time on summaries and data normalization."

Emma W., Marketing Coordinator, London, United Kingdom:

"With MultiMail, I send personalized campaigns to hundreds of clients from Excel in minutes, without complications or errors. It has transformed how I manage my newsletters and follow-ups."

Sarah M., HR Specialist, Toronto, Canada:

"MultiMail is perfect for sending personalized reports and reminders to the entire team in bulk from Excel. It reduces errors and saves me hours every month on internal communications."

Boost Your Excel Today with OPTIPE!

Try Free! Buy Now!

📚 Optipe Blog: Tips and Tools to Master Excel

Extract Data from a Table in Excel: Say Goodbye to Filter, Copy & Paste

🔍 Still filtering, selecting, copying and pasting data over and over?

How to Merge Tables in Excel: From VLOOKUP to Automation with Data Tools Suite

🔗 Do you merge tables in Excel every day and it takes HOURS?

How to Clean and Prepare Data in Excel and Avoid Hours of Manual Work

🧹 Dirty data stealing HOURS from you every week?

Personalized vs Bulk Emails from Excel

🕐 3 HOURS per bulk email? The hidden cost your company doesn't see

📋 User Testimonials

🎯 Data Tools Suite + MultiMail

Boost Your Excel Today with OPTIPE!

📚 Optipe Blog: Tips and Tools to Master Excel

Extract Data from a Table in Excel: Say Goodbye to Filter, Copy & Paste

🔍 Still filtering, selecting, copying and pasting data over and over?

How to Merge Tables in Excel: From VLOOKUP to Automation with Data Tools Suite

🔗 Do you merge tables in Excel every day and it takes HOURS?

How to Clean and Prepare Data in Excel and Avoid Hours of Manual Work

🧹 Dirty data stealing HOURS from you every week?

Personalized vs Bulk Emails from Excel

🕐 3 HOURS per bulk email? The hidden cost your company doesn't see

📋 User Testimonials

🎯 Data Tools Suite + MultiMail

Save 5+ hours per week in Excel

Ready to start?

Boost Your Excel Today with OPTIPE!