Filtering and copying manually? Extract data with multiple criteria, sum, count, and summarize in seconds without a single formula. Try it. You'll get it.
The Extract Data app from Optipe Data Tools Suite helps you quickly extract rows from Excel tables, build unique lists, and generate summary reports using one or multiple criteria. No formulas, PivotTables, Power Query, or VBA required.
Whether you need to extract sales for a specific customer, isolate transactions within a date range, create a unique customer list, or summarize information by department, Extract Data automates the entire process while preserving your original worksheet. The result is faster reporting, fewer mistakes, and more time for analysis instead of manual work.
Did you know you can extend Excel with add-ins?
Optipe Data Tools Suite brings together 18 productivity tools for Excel designed to automate tasks that normally require complex formulas, VBA macros, or a great deal of manual work. This application is one of them.
It installs directly into the Excel Ribbon, is available in Freemium and Pro editions, and you can start using it in less than a minute. Try it. You'll get it.
What can you do with Extract Data?
Click on an option to go directly to the explanation:
- Extract rows from a table using one or more logical criteria
- Extract unique value lists or combinations from selected fields
- Generate automatic Summary Tables using advanced analysis functions
Process Visualization:
Application Interface:
Why use Extract Data for your Excel Tables?
Get unique values or combinations from multiple fields instantly.
Extract only the rows that meet the exact criteria you define.
Create new analysis tables with only the data you truly need.
? Hassle-free data analysis
Let Optipe do the heavy lifting for you. Boost your productivity:
- Include analysis functions such as Sum, Count, Average, Max, or Min.
- Set as many criteria as needed to filter your information.
- Total Privacy: Your data is processed locally on your computer, with total security.
Technical Features:
- Direct extraction to a new sheet to maintain order.
- Agile selection: Use Shift for ranges or Ctrl for individual fields.
- Results ready to use as a new database or report.
- Compatible with large volumes of data.
- Native Excel integration without complex macros (VBA).
Extract rows from an Excel table using one or more logical criteria
Need to extract only the records that match specific conditions? Instead of applying Excel filters over and over again, Extract Data creates a new worksheet containing only the rows that meet the criteria you define. Your original data remains untouched, making it easy to create reports in seconds.
When is this useful?
- Create reports for a specific customer, salesperson, or department.
- Extract transactions above a certain amount or within a date range.
- Filter records using multiple criteria without writing formulas.
Examples of use: Perfect for preparing regional reports, identifying overdue invoices, separating inventory by warehouse, or exporting only the records that meet your business rules.
? Read full article → How to Extract Excel Records Matching Specific Criteria Automatically
Extract unique value lists in Excel and remove duplicates quickly
Need a clean list without duplicates? This feature scans one or more columns and generates a new table containing only unique values or unique combinations of selected fields. It's an easy way to clean large datasets before analysis.
When is this useful?
- Create unique customer, supplier, or product lists.
- Remove duplicate records before reporting.
- Build clean master tables from multiple Excel datasets.
Examples of use: Ideal for generating customer directories, product catalogs, branch lists, or any master list that should contain only unique records.
? Read full article → How to Extract Unique Records from an Excel Table Automatically (Without Formulas)
Generate automatic Excel Summary Tables using advanced analysis
Need summarized information without building Pivot Tables or complex formulas? Extract Data groups your records automatically and calculates totals, averages, counts, minimums, or maximums based on the fields you select.
When is this useful?
- Summarize sales by customer, region, or product.
- Calculate totals, averages, or transaction counts automatically.
- Create management reports in just a few clicks.
Examples of use: Great for financial analysis, inventory control, budgeting, sales reporting, and management dashboards without writing SUMIFS formulas or creating Pivot Tables.
? Read full article → How to Create Summary Tables in Excel Automatically (Without PivotTables)
Extract Data in action
1. Extract unique records from an Excel table:
2. Extract data with analysis functions:
3. Extract data that meet certain criteria:
4. Extract data by 2 or more criteria:
5. Split in individual sheets:
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