Optipe MultiMail

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Distribute reports, invoices, and documents directly from Excel
(not email marketing, no campaigns, no external platforms)

Do you spend hours manually sending internal reports, invoices, or documents?
MultiMail is NOT an email marketing tool.It is a professional solution to distribute business information from Excel inside your organization, using Outlook and maintaining corporate identity.

Individual Attachments: Automatically send invoices, reports, contracts, or documents defined directly from Excel to each recipient.
Corporate Communication: Perfect for sending payslips, branch reports, or payment reminders.
Privacy & Security: Your data stays on your computer; the process is local and 100% secure.

MultiMail is NOT an email marketing tool. It is not designed for newsletters or campaigns.

It is built for internal and corporate use: HR, Finance, Management, Operations, and Education.

Now in MultiMail 4.0! New Mode 5 + Zero Errors Engine + many more improvements. See all the new features ->

5 Ways to Power Up Your Communication

MultiMail adapts to your needs with five specialized sending modes:

1. Personalized Notifications Send personalized text messages to each recipient using Excel data. View more...	2. Individual Excel Sheets Send each person only the sheet from the workbook that corresponds to them. View more...
3. Files and Documents Attach PDFs, invoices or unique files for each recipient. View more...	4. Filtered Data Tables Insert specific cell ranges into the email body for each recipient. View more...
5. Multiple Documents New combined mode: attach multiple documents per recipient + insert summary or table in the email body View details and try the new mode ->

Optimize your time today! Download the free trial and discover why thousands of professionals trust MultiMail.

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Valid for 30 days | No payment registration required

Why choose MultiMail for your business?

✅ Professional Branding
Use your regular Outlook signature with logos and images. Your emails look corporate, not like spam.

✅ Zero Errors Engine
Preview each message before sending. Ensure every attachment reaches the correct recipient every time.

✅ Local Privacy
Everything is processed on your computer. We do not upload your contact lists or documents to the cloud.

See MultiMail in Action

New version: even more professional and efficient! Better Outlook integration and faster speed.

How to Use in 3 Steps

1. 📊 Prepare: Organize your data and recipients in your Excel sheet.

2. ✍️ Write: Create your message using tags to personalize each send.

3. 🚀 Send: Click and MultiMail will process all emails automatically.

Discover the complete how-to guide with step-by-step videos.

Technical Features:

Works in Excel and Outlook 2016, 2019, 2021, 2024, and 365 (desktop version).
Format: Excel Add-in (.xlam) for easy installation.
Multilingual: Available in English, Spanish, Portuguese, German, French, and Italian.
Manage multiple sending accounts and different senders.
Ability to schedule delays between emails to prevent provider blocking.

Additional Details:

Frequently Asked Questions

Can I send different attachments to each recipient?
Absolutely! It is our star feature. Define in Excel which specific file (PDF, invoice, report) corresponds to each person and MultiMail does the rest.

Is my data safe?
Completely. MultiMail runs locally on your computer. We do not store your contacts or documents on external servers.

Is there an email limit?
MultiMail imposes no limits, but sending depends on your provider (Microsoft 365, Gmail, etc.). We recommend moderate sending volumes.

Do I need Outlook?
Yes, MultiMail leverages the power and security of the Outlook desktop application installed on your computer.

MultiMail in Action: Examples

1. Informing Performance Bonuses:

2. Sending Sheets from an Excel Workbook:

3. Sending Files from a Folder (invoices or reports):

4. Sending Filtered Ranges (Data Tables):

Losing too much time on manual email tasks?

MultiMail can save your department dozens of hours per month. It is the professional solution your company needs.

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Buy Individual License

Know someone who needs to automate their reports? Recommend MultiMail!

📋 User Testimonials

Sarah M., HR Specialist, Toronto, Canada:

"MultiMail is perfect for sending personalized reports and reminders to the entire team in bulk from Excel. It reduces errors and saves me hours every month on internal communications."

Gerardo F., Planning Analyst, Veracruz, Mexico:

"Data Tools Suite is a very good tool for quickly managing databases, as well as for cleaning out data clutter, which ensures the correct presentation of various reports and results in general. I highly recommend this OPTIPE tool."

Emma W., Marketing Coordinator, London, United Kingdom:

"With MultiMail, I send personalized campaigns to hundreds of clients from Excel in minutes, without complications or errors. It has transformed how I manage my newsletters and follow-ups."

Eduardo A., Head of Human Resources, Talca, Chile:

"I send monthly fee and honoraria data to 500 contractors, something that used to take me a full day. With MultiMail I handle it in under 10 minutes. A huge change!"

Rogelio A. C., Specialist in Technological Innovation and IT Reengineering, Pachuca, Mexico:

"Optipe is the perfect solution for managing databases simply and efficiently, making complex processes easy and becoming an essential part of daily work."

John C., University Professor, Glasgow, Scotland:

"I manage data that I pull from a system into Excel, and I always have to clean it up first because it's riddled with extra spaces and blanks. Then I need to consolidate a bunch of those tables into a single file before I can run my analyses. With Data Tools Suite, I get it all done so quickly now—I can hardly believe it!"

Jaime K., Independent Consultant, Lima, Peru:

"Optipe allows efficient and fast handling of tables, achieving spectacular results and saving time in database modeling for finance and risk."

Ana S. M., Data Manager, São Paulo, Brazil:

"Optipe has revolutionized my work with databases; now I process reports in minutes instead of hours. It's indispensable for any analyst!"

Sergio A. C., Excel MVP, Mexico:

"I use Optipe daily to efficiently manage databases, saving time on summaries and data normalization."

Giulia R., Sales Manager, Rome, Italy:

"Using Optipe, I consolidate sales data from multiple files in seconds, allowing me to focus on strategies instead of manual tasks."

George K., New York, NY, USA:

"I spend more on any company meal than buying Optipe’s apps; they’ve paid for themselves in days or less. It’s incredible the time we save on data segmentation and email sending."

Sophie L., Business Consultant, Paris, France:

"Optipe is an essential tool for handling large data volumes in consulting; it reduces errors and speeds up analyses for my clients."

Pablo P. C., Editor and Entrepreneur in Ecotechnologies, Bariloche, Argentina:

"Optipe changed my life by allowing me to summarize tables into a single record to manage book shipments and sales, making pivot tables much easier to use."

Gerardo F. D., Institutional Planning Analyst, Veracruz, Mexico:

"Optipe is an excellent tool for quickly managing databases and cleaning data, ensuring accurate reports; I highly recommend it."

César I. C., Director of University Admissions, Talca, Chile:

"Optipe has become an indispensable tool in my work; the time savings are significant when grouping tables and extracting data compared to doing it manually."

José A. C., Medical Director, Madrid, Spain:

"Every month I receive a large number of reports with medical records. Using Data Tools Suite, I can consolidate them into a single file in a matter of a minute, and together with Multimail, I can send the corresponding reports. Discovering and using it has meant a huge leap in productivity and safety for me and our entire department."

Carlos R. L., Analista de Recursos Humanos, Asunción, Paraguay:

"MultiMail allows me to send payroll data and certificates to over 200 employees monthly with just a few clicks. It used to take a full day, now it's done in 10 minutes. Huge time saver!"

José Luis D., Data Analyst, Madrid, Spain:

"Every month and quarter, I have to extract and analyze data in Excel files, sometimes very large and with a high amount and complexity of calculations. Optipe is a great help because it reduces the time of all the calculations and my work. I recommend it to anyone who regularly handles files of all types, but especially those with large amounts of data."

Franz B., Data Engineer, Berlin, Germany:

"Optipe makes data cleaning and pivot table creation easy; it has greatly improved my productivity in engineering projects."

Raj P., IT Analyst, Singapore, Singapore:

"Optipe optimizes my Excel workflow for IT projects; quick data normalization and summaries are a game-changer in Asia."

Betzabé G., Technical-Sales Manager, Caldas/MG, Brazil:

"I saw the features of the Multimail add-on and found them to be extremely useful, since I have to send personalized emails to many clients."

Emily R., Chicago, IL, USA:

"I used to spend hours and hours every week preparing data for analysis, and now I do it in minutes with Data Tools Suite. It’s truly fantastic."

Vanessa V., Database Specialist at Bank, San José, Costa Rica:

"Optipe makes it easy to remove blank cells, convert values, and present information in pivot tables quickly and safely; I couldn't perform my duties without it."

Michael T., Financial Analyst, New York, United States:

"With Optipe, I clean and analyze complex data in Excel quickly, saving hours weekly on my financial reports. Highly recommended!"

Héctor O. R., Director of Administration and Operations, Santiago, Chile:

"Optipe has been incredibly useful for data analysis, saving time and being a powerful and easy-to-use tool; once you start using it, you can't abandon it. It literally changed my life."

MultiMail: Send Documents and Invoices from Excel with Outlook

Distribute reports, invoices, and documents directly from Excel
(not email marketing, no campaigns, no external platforms)